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Privacy Policy
This Privacy Policy offers you information on how our service Univibes(Univibes is the product of admitad GmbH Lise-Meitner-Str. 8, 74074 Heilbronn, Germany and is referred to in the following text as “Univibes”, “we/us/our”) deal with your personal and non-personal data whether you visit our website, located at https://univibes.org/
1. Controller and Data Protection Officer
Controller in the meaning of data protection law:
admitad GmbH Lise-Meitner-Str. 8, 74074 Heilbronn, Germany
Data Protection Officer
Should you have any questions about our data protection measures, the processing of your data or the protection of your rights as a data subject, you can contact us and our data protection officer as follows.
If you have any questions or concerns regarding your information, please contact:
data-support@univibes.admitad.com
2. Definitions
2.1 Personal data
“Personal data” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2.2 Technical data
“Technical data” means any information that cannot be related to your identity, like e.g. information on browser types, operating systems, domain names, access dates and times, referring website addresses, online transactions and browsing and search activity.
2.3 Processing
“Processing” means any operation or set of operations which is performed on data such as collection, recording, organizing, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
3. Collecting and processing of personal data
The scope of how we collect and process personal and non-personal data on you or other information depends on the way you get in touch with us or our technologies and services:
· as a visitor of https://univibes.org/;
· as a сlient of Univibes;
· as a advisor of Univibes;
With this Privacy Policy, we want to keep you informed which information we receive and use on every stage.
We use personal data only for administering and providing our technologies and services. We store personal and any other kind of data strictly in compliance with applicable data protection and privacy legislation and our contractual duties, and will prevent unauthorized access to data to the best of our abilities.
4. Collecting and processing of website visitors personal data.
If you visit the https://univibes.org/ website, we log the following data to facilitate the use of our website and to ensure its security and stability our web servers:
· the IP address of the requesting device;
· the date and time of your visit;
· the data specifications of your browser and operating system;
· the website you were referred from to our website (so-called Referer URL).
This information is stored in a log file until it is automatically deleted.
4.1 Cookies
We use cookies to improve and optimize the usability of our website. Cookies do not cause damage to your device, do not contain viruses, trojans or other malicious software. The cookie stores information, which is linked to the respective device used. We use “Web beacons” to know when you complete certain actions on our site and Service, such as submitting a form. Web beacons are electronic files used for tracking these actions. This does not mean, however, that we store personal information about you or are aware of your identity.Visiting and surfing on our website is possible without cookies. Most browsers accept cookies automatically. You may alter the security settings of your web browser in order to stop your device receiving and storing cookies, to allow receiving and storing cookies from selected websites only, or to be notified before receiving cookies. Please note, however, that these settings may have negative effects on the usability and user guidance of websites and other online services. You may delete cookies stored in your browser at any time. Information stored in such cookies will be removed from your device.
Below you can see OPT-OUT for different browsers
Google Chrome
Microsoft Edge
Mozilla Firefox
Microsoft Internet Explorer
Opera
Apple Safari
You can also manage many companies’ cookies used for online advertising via the consumer choice tools created under self-regulation programs in many countries, such as the US-based Your Ad Choice page or the EU-based Your Online Choices.
4.2 The personal data in contacts, registration and other web forms.
For the purpose of receiving feedback or any questions you might have we may collect next information about you that might have included:
-full name
-contact details (email, phone number)
-information about your education and qualifications
-any additional information that you might put in email .
You provide this information to us by using the «web» form or by the email you send.
To provide advice, support, answer any questions you may have. Your data after filling out the form can be processed in mailing systems in accordance with paragraph 6
4.3 We may use the Personal Information we collect for a range of reasons, including:
Through website cookies, which you may manage through our cookie banner, we share your information with third-party marketing platforms (e.g. Google Ads, Facebook Ads,) to analyze the usage of the website to reach new customers/partners.
To analyze Website usage and improve the services offered
For market research, project planning, troubleshooting problems
For detecting and protecting against error, fraud or other criminal activity
To provide advice, support, answer any questions you may have.
5. Collecting and processing of Univibes сlients personal data.
For the purpose:
-to provide our service for you as a end user, to communicate with you about our service and and provide customer support;
-to bill and collect money owed to us by you;
-to market research, project planning, troubleshooting problems;
-to detecting and protecting against error, fraud or other criminal activity.
We may collect next information about you that might have included:
full name; contact details (email, phone number, address); citizenship; age; work experience; place of work; cv; information about your education and qualifications; additional information about current and desired education, financial and tax information.
You provide this information by contacting us directly through the “web form”, user questionnaire, by the email, by the messenger, by the phone.
Legal Bases for processing your data:
– Your consent. Consent you provide where we do not rely on another legal basis. Consent may be withdrawn at any time.
– The performance of your contract or to enter into the contract and to take action on your requests.
– Compliance with a mandatory legal obligation. For example, accounting and tax requirements, which are subject to mandatary retention periods. We may also collect your Personal Information to record your requests to exercise your rights and to verify your identity for such requests.
– Our legitimate business interests. For example, fraud prevention, maintaining the security of our network and services and improvement of our services.
Data processing period:
– Data is stored no longer than is necessary to comply with the terms of use and legal requirements.
-Until you request to stop processing your data or withdraw your consent.
Children personal data:
We collect personal information from children under 16 only if parental consent exists.
For this we implement parent options, where parents could give consent and upload all necessary data.
If you become aware that a child under 16 by himself has provided us with personal information, please contact us at the contact information below, we will take steps to delete such information.
6. Collecting and processing of Univibes advisor personal data.
For the purpose:
– conclusion and performance of the contract between you as a advisor and Univibes.
including but not limited to: to provide your service for as and our customers, to communicate with you, payment for your services, to market research, project planning, troubleshooting problems, to detecting and protecting against error, fraud or other criminal activity.
We may collect next information about you that might have included:
full name; contact details (email, phone number, telegram, address); date of birth; country of work; сountry of residence; where does/does not work; information about your education and qualifications(including but not limited to: scientific degrees, diplomas, certificates, level of english proficiency), your scholarships, your photos.
Legal Bases for processing your data:
-Conclusion, performance or termination of contract, to take action according contract.
-Compliance with a mandatory legal obligation. For example, accounting and tax requirements, which are subject to mandatary retention periods. We may also collect your Personal Information to record your requests to exercise your rights and to verify your identity for such requests.
– Our legitimate business interests. For example, fraud prevention, maintaining the security of our network and services and improvement of our services.
Data processing period:
– Data is stored no longer than is necessary to comply with the contract and legal requirements.
7.Location of storing and processing information:
The data provided for us by сlients or advisors could be store in:
1) Gmail account (Google disk, Google sheets ) – for store сlients and advisors profiles https://policies.google.com/privacy
2) amoCRM -for organizing business communications and managing information about сlients and advisors https://www.amocrm.com/privacy/
3)Discord – for direct communicate with сlients and advisors – https://discord.com/privacy
8.Share the personal data.
8.1)For website visitors.
For the purpose of improve and optimize the usability of our website
We may share technical information to social media platforms and third-party providers whose cookies and other codes are embedded on our website;
You can opt-in or opt-out of such processing using the cookie settings.
8.2)For advisors:
For the purpose of fulfill the contract:
We may share some information about you with clients, as well as publish your information on a page of our website.
For the purpose of payment:
For the billing purpose we use Solar-Staff service, that may store your personal data including but not limited to financial and tax information. We connect with those third parties to payments for your services. invoices. We do not store or process payment information, such as your credit or debit card number or your bank account number.
For more detailed information on the use of the service https://solar-staff.com/docs/privacypolicy.pdf.
8.3)For clients:
For the purpose of to provide our service for you:
We share some information about you with our advisors, universities and related organizations.
For the purpose of billing
Your financial and tax information may be disclosed to the bank and payment service when creating, issuing and paying an invoice that we issue to you.
8. Data protection.
We takes all technical and organizational security measures required to protect your personal data from loss, unauthorized disclosure or other forms of misuse. Data is stored in a safe environment that is not open to public access. Your personal data may be encrypted before transmission in certain cases (e.g. processing your login data). This means that – support by your browser provided – communication between your device and our servers will include recognized encryption measures.
Our staff has been trained in privacy matters and in dealing with data and information, which they gain access to in a responsible manner.
9. Transfer to Third Countries
Any data that you provide to us may be accessed, shared or processed by our offices, located in the European Economic Area, and service providers located in the European Economic Area and United States and abroad, if such data transfer is necessary for the specific purpose for which you submitted your data (such as the provision of goods or services under a written contract). This may entail a transfer of your Personal Information across international borders, including, but not limited to, transfers from within the United States to the European Economic Area (the “EEA”). The data protections standards may differ and be lower than the standards enforced in your jurisdiction. We only transfer personal data to third countries where the EU Commission has confirmed an adequate level of protection or where we can ensure the careful handling of personal data by means of contractual agreements or other suitable guarantees, such as certifications or proven compliance with international security standards.
Your data as an end user may be transferred to universities that are located outside the EEA and the United States in countries that do not provide an adequate level of protection.
As part of the provision of services to users Univibes share some information to third party (universities and related organizations). We are not responsible for and have no control over the processing of your data in such third parties. If you have any questions about how your data processes in a third party, please read the privacy policy of the third party.
Some links on our website may lead to webpages of third parties, we are not responsible for the security of the processing of your data in such third party web pages.
10. User rights
You have the following rights concerning our processing of your personal data:
· Right to access;
· Right to rectification;
· Right to erasure;
· Right to the restriction of processing;
· Right to data portability;
· Right to object (on grounds relating your particular situation) in case of processing of your personal data based on our legitimate interest;
· Right to withdraw your consent at any time in case of any consent-based processing of your personal data without affecting the lawfulness of processing based on consent before your withdrawal; and
· Right to lodge a complaint with a supervisory authority.
10.1 California Residents
We do not sell your data on the open market.
Third Party Marketing. California Civil Code Section 1798.83 permits you to request information regarding the disclosure of your personal information to third parties for the third parties’ direct marketing purposes. To make such a request, please contact us at the contact information below.
California Consumer Privacy Act. If you are a California consumer, you have the following rights beginning on January 1, 2020:
The right to know what Personal Information is being collected about you.
The right to know whether your Personal Information is sold or disclosed and to whom.
The right to say no to the sale of Personal Information.
The right to access your Personal Information.
The right, in certain circumstances, to delete the information you have provided to us.
The right to equal service and price, even if you exercise your privacy rights, unless the difference in service and/or price is reasonably related to the value provided to the you by your Personal Information.
Requests for Deletion and Information. In certain circumstances, California consumers have the right to request that we delete their information. In addition, California consumers have the right to request, up to twice in a 12-month period, that a business that collects Personal Information about the consumer disclose to the consumer the information listed below for the preceding 12 months. We have the right to request verification of your identity for all requests for information.
(1) The categories of Personal Information it has collected.
(2) The categories of sources from which the Personal Information is collected.
(3) The business or commercial purpose for collecting or selling Personal Information.
(4) The categories of third parties with whom the business shares Personal Information.
(5) The categories of Personal Information that the business sold about the consumer and the categories of third parties to whom the Personal Information was sold, by category or categories of Personal Information for each third party to whom the Personal Information was sold.
(6) The categories of Personal Information that the business disclosed about the consumer for a business purpose.
(7) The specific pieces of Personal Information it has collected about that consumer.
To make such a request, please contact us at the contact information below.
We are not data brokers and we do not sell your data on the open market. However, under California’s new privacy law, the California Consumer Privacy Act, some of the ways we share information may constitute a “sale.”
If you are an advisors, we may share some information about you with clients or on our website. To remove your profile from Univibes, or to make a privacy request, please contact us at the contact information below or submit a request online.
If you are a website visitor, we use third party cookies on our website. You may opt out of such cookies through our cookie banner or through your browser settings.
If you are an clients , we may share some information about you with advisors or university.
10.2 Contact for exercise your legal rights
You may exercise your legal rights by contacting us via email to
data-support@univibes.admitad.com
While observing applicable privacy legislation we will erase your data without any action required by you, if retention of your data is no longer necessary for the purpose pursued or retention is no longer allowed for any legal reason.
We may restrict processing instead of erasing your data where legally not allowed to erase (e.g. legal obligations to maintain your personal data).
11. Amendments
We may modify this Privacy Policy and our data security provisions at any time, in particular, if new laws and regulations need to be adopted or we regard amendments reasonable.
12. Questions / Contact
For all questions and requests related to the security of your information, please contact us and our privacy officers data-support@univibes.admitad.com